In 2011, there will be six separate NCDB submission periods, each one month long, and each collecting data diagnosed during two specified diagnosis years. The schedule is posted at http://www.facs.org/cancer/ncdb/registrars.html. For compliance with Standard 3.6 (timely submission of all required cases), initial submission and any required Standard 3.7 (data quality) corrections must take place by the specified dates for the given diagnosis year. NCDB will develop a convenient web tool to keep track of cases required to be submitted, and which have already been submitted, during each of the six submission periods.
Extensions for Standard 3.6 will continue to be given in 2011 only under highly unique circumstances. Extensions must be requested separately for each of the six submission periods, if needed. The first extension granted will not affect the program’s Standard 3.7 rating. If an extension is required for a second submission period during 2011, submissions made after the published Standard 3.6 submission deadline will not be eligible for the Standard 3.7 commendation rating even if the initial submission of the data was error-free. No more than two extensions will be granted for Standard 3.6 during 2011. No extensions will be granted for Standard 3.7.
Submissions made in 2011 will not be surveyed until 2012. See http://www.facs.org/cancer/ncdb/registrars.html for links to documents that describe the specific requirements for surveys conducted in 2010, 2011, and 2012 for Standards 3.6 and 3.7.
The Commission on Cancer Accreditation Committee will meet later in the summer to determine how Standard 3.3 (abstracting timeliness) will be evaluated for cases abstracted during 2010. Details will be widely distributed when they are available.