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90 Cancer Care Facilities Receive National Achievement Award

The CoC of the American College of Surgeons has granted its Outstanding Achievement Award to a select group of 90 currently accredited and newly accredited cancer programs across the United States.

Established in 2004, the CoC Outstanding Achievement Award (OAA) recognizes cancer programs that strive for excellence in providing quality care to cancer patients.  The award is granted to facilities that demonstrate a Commendation level of compliance with seven standards that represent six areas of cancer program activity: cancer committee leadership, cancer data management, clinical management, research, community outreach, and quality improvement. 

Read the full story under CoC News. 

National Cancer Data Base (NCDB)
Hints for May’s NCDB Data Submission

Cases diagnosed in 2004 and 2007 must be submitted to the National Cancer Data Base during May.  Cases to be submitted are analytic cases (Class of Case 00-22) diagnosed on or after the facility’s Reference Date only.  2004 diagnoses meeting those criteria that were changed by the registry on or after July 1, 2005, and 2007 diagnoses changed on or after July 1, 2008, must be submitted before midnight (CDT), on Tuesday, May 31, for compliance with Standard 3.6.  The full schedule is posted on NCDB’s registrars page at

Corrections to cases diagnosed in 2003, 2008 and 2009 must also be submitted by May 31 for compliance with Standard 3.7.  Corrections to cases diagnosed in 1998 are welcome.

The NCDB submission window will be closed during the month of April for processing.

The NCDB Data Submissions Reports for 2011 will be updated by April 8 to reflect submissions made during March.  Please check carefully for outstanding problems that need correction, or for any unexpected results.  Examples of recent problems are described below.  Direct any questions to

Are you a registrar who works for more than one CoC program?  Registrars who work for more than one Commission on Cancer (CoC) program, other than multiple hospitals in a single network or multiple campuses in a merged hospital, should watch the drop down box when they sign in to submit cases.  The Facility Identification Number (FIN) in that box must match the program whose data are being submitted, and must be changed between files if submitting for more than one program at a time. (Click ok)  If it does not match, the data will not be processed.  This is a security feature in NCDB’s automated processing stream that prevents writing data to the wrong program’s records.  The restriction does not apply to hospitals in a single network program or multiple campuses in a single merged program.  If you submitted files in January or March that have not yet been written to the NCDB database, contact NCDB at for assistance.

Do you really, really like that “enter” key on your keyboard?  Three programs this year contacted NCDB when only a handful of cases were processed, but much larger files were submitted.  The problem in each situation was that the person who entered occupation and industry in the registry record used the “enter” (or “return”) key within the text.  Although GenEDITS Plus does not read that as an error situation, most file readers including the ones used by NCDB respond to the carriage return signal by going to the next line.  That immediately notifies the computer that the rest of the file is not a standard data file, and nothing else is read.  To avoid the problem in the future, avoid hitting the “enter” key to get around in a text field.  If you submitted a file in January or March that appears not to have been fully processed, contact NCDB at for assistance.

Final reminders.  Submit your files early in May if you are ready. If you generated your 2004 or 2007 file before April 1, recreate it.  2004 and 2007 diagnosed cases are subject to Standard 3.7.  Rejected records or cases with edit errors must be corrected and resubmitted by July 31, 2011, to comply with Standard 3.7.  If you think you will need an extension, see the information in the June CoC Flash at

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March 31, 2011
In This Issue
CoC News
90 Cancer Care Facilities Receive National Achievement Award
FIPS Level II Data: Cases Reported to the National Cancer Data Base (NCDB) by Site and Stage
New CoC Website Coming Soon
ACoS Advocates for Cancer Appropriations
CAnswer Forum In it to Win it! – Read About Our Special April Prize!
Accreditation Program
Best Practice Repository - Promoting Your CoC Accreditation
Improving SAR Resources
NewsCLiPs: News for Cancer Liaison Physicians
Nominate Your Cancer Liaison Physician – Deadline Extended to May 1
Introducing New State Chairs
National Cancer Data Base (NCDB)
Hints for May’s NCDB Data Submission
Educational Activities
Attend May Survey Savvy Workshop at NCRA
Save-the-Date: Survey Savvy – Fall 2011
New ACS Prostate Cancer Guidelines Webinar
Move to the Fast Track: Getting Your Cancer Program Ready for the RQRS Webinar
On-Demand Webinars Now Available
News from the National Accreditation Program for Breast Centers (NAPBC)
2011 NAPBC Standards Manual NOW Available!
NAPBC Workshop Schedule - Spring 2011
Understanding NAPBC Components and Standards Webinar
NAPBC to Exhibit at ASBS and ONS
News from CoC Partners
Facts about the Certified Tumor Registrar Credential
American Cancer Society Launches New Blog
A Message from the Chair of the Breast Cancer Symposium Program Committee
Fourth International Symposium on Cancer Metastasis and the Lymphovascular System: Basis for Rational Therapy
George Washington Cancer Institute's Center for the Advancement of Cancer Survivorship, Navigation and Policy (caSNP)
Monthly Spotlight on Member Organizations
Centers for Disease Control and Prevention
National Cancer Registrar’s Association
National Society of Genetic Counselors
The National Cancer Institute’s Surveillance, Epidemiology, and End Results (SEER) Program and the Applied Research Program
Upcoming Programs
Tuesday, May 24, 2011, 9:00 AM Central, Understanding the NAPBC Components and Standards

Tuesday, April 19, 2011, 1:00 PM Central, Move to the Fast Track: Getting your Cancer Program Ready for the Rapid Quality Reporting System (RQRS)
Remember to add your feedback to the content posted on the Cancer Program Standards 2011 Wiki page. Click here to access.
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