IEEE Conference Organizers News
2008 May
It's About That Time...
Conference Organizer Profile: Mislav Grgic
Do You Make Your Conference Presentations Available?
Greater Ease in Managing and Closing Conferences
IEEE Meetings and Conference Management
World/Traveller News
The Institute Newspaper Wants to Feature Your Conference

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It's About That Time...

July is just around the corner and POCO will be here before you know it. If you haven't already registered, now's a great time to do so. Don't forget to speak with your OU about reimbursement of travel and lodging expenses. There is no registration fee for POCO, and meals are provided.

The 2008 Panel of Conference Organizers will be held 24-26 July 2008 in Seattle,  Washington, USA.

More information and registration.

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Conference Organizer Profile: Mislav Grgic

When Mislav Grgic joined the IEEE as a student at the University of Zagreb, he was inspired by the quality in the technical and professional activities both at the student branch and section levels. Later, while pursuing his graduate degree, he noticed the high quality of IEEE publications within his area of research. As a result, he joined several IEEE Societies, including Communications Society in 1998, Signal Processing Society in 1999, and Computer Society in 2007.“After 13 years of being an active IEEE member,” he says, “I am still impressed by the excellent service and benefits IEEE offers to its members."

Mislav enjoyed being a member but found a wealth of new opportunities once he began to volunteer. With the encouragement of his colleagues, Mislav established a new IEEE GOLD Affinity Group in the Croatia Section. “This was a really nice experience,” Mislav says, “from browsing through the IEEE website for volunteers, learning how to use the SAMIEEE database, contacting other young GOLD members in my Section, signing the petition, contacting IEEE staff in Piscataway, to the benefit we all received from the activities organized within our GOLD Affinity Group.”

Establishing the GOLD group led to a role on the IEEE Region 8 GOLD subcommittee, coordinating activities and new GOLD group formations in six neighboring countries. Here Mislav was exposed to the workings of IEEE volunteer positions on the regional level. “It is a real pleasure working with such outstanding volunteers,” Mislav says.

Inspired by these outstanding volunteers, Mislav continued his service to IEEE through a variety of other Croatia Section volunteer positions, including section’s secretary, chapter coordinator and conference coordinator. “I am really happy working with other IEEE members on various technical, professional, and social activities.”

With his history of volunteering with IEEE, it was only natural Mislav would become involved in conference organization. Since first joining IEEE as a student in 1994, Mislav has been involved in the organization of more than twenty conferences around the world, including Program Chair of ten different conferences since in the last seven years.

Most of those conferences were technically co-sponsored by at least one IEEE organizational unit. “My experience with conference services that IEEE offers to all conference organizers is excellent. I also witness that these services are expanding and improving every year, such as the conference information schedule and publication forms which are now completely online.” Several of the eleven conference proceedings Mislav co-edited have been included in the IEEE Xplore database. “I am sure this significantly increased the quality of those conferences,” Mislav says, “because IEEE Xplore is one of the key points for all electrical engineers and computer scientists.”

Of all the conferences Mislav has organized, one stands out: ELMAR, an annual IEEE technically co-sponsored conference in Zadar, Croatia, on the beautiful Adriatic coast. Mislav has chaired ELMAR since 2004. “The ELMAR conference helped me to learn all conference organizing steps from the very beginning.” In 2008, ELMAR will celebrate its fiftieth anniversary, making it one of the oldest conferences in Europe.

Mislav is currently an Associate Professor at the University of Zagreb. “I am certain that being a Program Chair of these conferences helped me with my university career.”

More information on ELMAR r nominate a colleague for the Conference Organizer Profile, please contact us.

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Do You Make Your Conference Presentations Available?

Do you record speakers at your conferences? Capture slide presentations, video, audio? Do you distribute your content in podcasts, online video, or wikis? If yes, we'd like to hear about your experience. Please answer a short survey and help us develop a new multimedia program for IEEE Conferences.

Answer  survey.

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Greater Ease in Managing and Closing Conferences

Quarterly Conference Financial Status Reports now include all budget and/or closing items still outstanding, as well as Proceedings past due. As a result of requests received at the last TAB Workshop, the Quarterly Reports are now sent to each Society’s Vice President of Conferences and Treasurer, as well as Society contacts. This helps facilitate your input into forecasts and budgets and garner assistance in closing old conferences. Once a conference is closed, it will appear one final time on the Quarterly Report, listing date closed and items that were still outstanding.

Volunteer Conference Organizers and the majority or primary co-sponsoring Society’s contacts will now also be receiving timely reminders that will list necessary items still outstanding. For conferences with multiple IEEE sponsors please continue to notify us who will take the lead in providing necessary items. Approximately 3 reminders will be sent through the course of a year before the Conference date and approximately 3 more will be sent for the year after a conference occurs, until all requirements are received and the conference is closed. A definition page and helpful links to the IEEE Conference Organizer web-site and useful forms are included.

We hope these changes will improve the collaborative process in effectively closing conferences while still complying with the legal and accounting requirements. Please contact your assigned financial analyst to resolve outstanding items or problems at conference-finance@ieee.org. We welcome any questions and constructive feedback.

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IEEE Meetings and Conference Management

Just a reminder: IEEE Meetings and Conference Management offers a full array of products and services to help you get your conference off the ground. We provide flexible solutions that allow you to choose the level of support you need from advanced registration to on-site event management. Our in-house team of certified meeting professionals provide the highest level of service and expertise. As part of the IEEE Community, our job is to help you save money by securing the lowest possible costs. Our pricing will be lower than the competition 100% of the time. Re-invest in IEEE.

For further information, please e-mail Sherry Russ Director, Meetings and Conference Management.

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World/Traveller News

The U.S. Department of Transportation has doubled the limits airlines must pay passengers who are bumped due to overboarding. Passengers must be compensated at least $200 if they are denied boarding and re-routed to their destination within two hours of the original take-off time for domestic flights, and $800 for longer delays. This requirement applies to all flights seating thirty people or more, down from the original requirement of sixty passengers.

More information.

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The Institute Newspaper Wants to Feature Your Conference

Every month in the online issue, The Institute previews a conference that will be held two months in advance. This 600-word article covers some of the topics that will be discussed and includes interviews with the conference chair or technical chair. If you would like your conference featured send the editors —three months in advance of its date—the name of the conference, location, date, conference site URL, names and contact information of experts and interesting key note speakers to interview.

In addition, every quarterly print issue (March, June, September and December), The Institute highlights six conferences, with one chosen as the "featured conference." If you would like to have your conference promoted here, send the editors —six months in advance of its date—the name of the conference, location, date, conference site URL, and a 50 word description of what some of the topics will be.

To contact The Institute, send an email to institute@ieee.org.

For more information, contact Editor Kathy Kowalenko at k.kowalenko@ieee.org or 732-562-6825

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