NAACCR Narrative
Spring 2013
Message from the President
Nominating Committee is Pleased to Announce New Officers
Get Ready for Big Thinking at 2013 NAACCR Annual Conference
Join Priority Area Networks!
Message from the Executive Director
Highlights from the Program Manager of Standards
CBTRUS Introduces Its New PI
Join the Team - National Data Exchange Agreement Update
NAACCR Education and Training Program Update
NAACCR 2013 Education and Training Calendar
Visit CyberView at the NPCR-AERRO Website
Save the Dates
Birds of a Feather
NAACCR Wants to Recognize You!
Cancer Registries from A-Z - The Alabama State Cancer Registry Report
NAACCR 'Out and About'
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Publication Information
NAACCR Process Improvement Program
Visit the Process Improvement Program webpage for an application and more information.
NAACCR Mentor Fellowship Program
Visit the Mentor Fellowship Program webpage for an application and more information.
NAACCR 2012-2013 Cancer Registry & Surveillance Webinar Series
A subscription to the NAACCR webinar series gives you access to 12, 9 or 6 live webinars carefully designed to meet your training needs. Webinar topics include site-specific coding and abstracting as well as cancer registry operations. A different webinar will be presented each month beginning in October of 2012 and continuing through September of 2013. An application for continuing education hours has been submitted to NCRA. Click here for more information and a link to subscribe.
Narrative Article Reminder
Don't forget to send your NAACCR Narrative articles, pictures, and event information to the Managing Editor, Annette Hurlbut at The upcoming submission deadline for the Sumer 2013 issue is July 1, 2013.
Message from the President
Committees Under Construction - Work in Progress

Last week I saw my first sure sign of spring – a crocus on a neighbor’s lawn and it was a wonderful sight indeed. Spring always brings with it a surge of expectation for all things new and this year, NAACCR has its own focus on ‘new growth’ as committee restructuring comes to fruition.

Committee restructuring is a major change in the status quo for our organization. As we get closer to finalizing our new look and how we do business, the NAACCR Board continues to hear from members that ongoing communication is essential to ensure everyone is informed about what is happening and help them understand how they can continue to ‘fit in’ and support NAACCR. As with any significant change, we are fielding a wide range of reactions from members. Some are expressing enthusiasm, while others are reserving judgment until everything is in place. Common questions have focused on how decisions have been made on new committee types, group membership and when the process will be complete.

To refresh everyone, I’m using this space to provide a short synopsis on NAACCR’s work to date on our transformation. In consultation with our members and partners, NAACCR adopted a new Strategic Management Plan (SMP) built on five key priority areas (Standardization & Registry Development; Research & Data Use; Strategic Alliances; Communication; and Professional Development) in June 2011. A Board work group was put in place to oversee SMP implementation. Part of its mandate was to address concerns on committee structures as identified by members during the SMP development phase. Members were telling us there were too many committees, some without clear mandates or sufficient staff support and many were suffering from volunteer burnout. The SMP process also revealed that cancer surveillance organizations like NAACCR would face tremendous challenges in the years ahead, particularly given the technical and resource complexity associated with health information management and the economic realities of shrinking budgets. Clearly, flexible and adaptable committee infrastructure was needed.

By June 2012, a new committee model aligned with the SMP was identified. Core elements included five new Steering Committees, each associated with a Priority Area Network. Steering Committees will provide leadership in each priority area and will be supported by networks of committed and interested members. The proposed model was presented to the Board, NAACCR Sponsoring Members and key committee chairs during the Portland annual meeting and their feedback was used to fine tune the draft. Another important step at this point was to modify the NAACCR Bylaws which specified the names of all Standing Committees. To support a more flexible and adaptable future, the Bylaws were changed by the membership at the Portland meeting and there is now only one Standing Committee (i.e. Nominating). In the future, all other committees will be outlined in Standing Rules which can be modified by the Board as part of ongoing, regular business as the needs of the Association change.

Work has been underway since August to put the new committee structure in place. Descriptions were developed for both the Steering Committees and the chair roles. These groups will advise the Board on key activities needed to support each priority area and report on key outcomes or deliverables that illustrate progress. New decisions were also made on how to populate committees. For example, the practice of committee chairs being selected by the NAACCR President was changed and for the first time, an application process was introduced and members were invited to apply for a chair role. This new approach was aimed at engaging all members and establishing greater transparency to the selection process. The invitation was sent to the entire NAACCR membership and identified the desired leadership characteristics for chairs. Applications were vetted by the Board SMP Work Group and final appointments were made by the full Board. By November, new chairs were selected and work began to build committee rosters and networks. Chairs, Board members and staff met face to face in January to work further on implementation.

It is now April and the chairs have been focusing on several key areas. Membership on Steering Committees is being finalized, staff is in place to support the five groups, and communication systems are being developed (e.g. Netlink committee work spaces). Steering Committee chairs are in the process of talking with existing committee chairs and members within their priority areas. It is essential that current committee work and projects are understood as this will help determine what additional subcommittees, work groups and task forces will be needed moving forward. Major committee functions that currently take place and fit with the SMP can be expected to continue in some form. The look and feel may be different, but the work will continue. The Board has asked for this phase of work to be completed by June.

The impact of implementing the new committee model has certainly been felt more keenly in the last few weeks as discussions take place on the future of existing committees. Some decisions have already been made such as merging the former Education Committee functions into the Professional Development Steering Committee. In other cases, more dialogue is needed before decisions are made on an effective new structure. We are committed to keeping you informed. Please stay tuned for updates, including a town hall session in early May.

In closing, and on behalf of the Board, I am so thankful for the many NAACCR members who have been active committee participants. Please don’t disappear as we transition in the coming months – your contributions are our driving force. Committee work remains at the heart of how NAACCR operates, and we want your time to be used as wisely and efficiently as possible.

As we ‘spring’ ahead with our new committee structure, know that it is a work in progress. The input we are receiving from members who have been working on committees for many years is extremely valuable in shaping our new structures – keep your ideas and concerns coming.

 Maureen MacIntyre, MHSA


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Spring 2013
North American Association of Central Cancer Registries
Working together to make every cancer count.
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